VBS Age Requirement

Children must be 4 years old by May 1, 2026 (born on or before 05/01/2022) and fully potty trained to attend Vacation Bible School. We are unable to make exceptions to this policy.

If your child isn’t quite old enough this year, we can’t wait to welcome them next year! If a child is accidentally registered and does not meet the age requirement, no worries — we will simply cancel the registration and issue a full refund.

VBS Grade Placement (Elementary)

Elementary children should be registered for the grade they will be entering in Fall 2026, not the grade they are currently completing.

Example: If your child is currently in 1st grade (or has just completed 1st grade), they should be registered for 2nd grade for VBS 2026.

At Calvary, we promote students to their upcoming fall grade before VBS! If your child is heading into 6th grade in Fall 2026, we’d love for them to check out all the amazing Middle School opportunities waiting for them. Be sure to visit the Middle School webpage HERE for details on MSM summer events – it’s the perfect next step!  

YES! On the registration form, there is a location to indicate if your child has special abilities. We will contact you after the form is submitted to talk further about the needs of your child. If you would like to discuss whether VBS is a good fit for your child before you register, please contact Gina Spivey at gina.spivey@calvarywestlake.org. 

VBS is a half-day program from 9:00AM–12:00PM.

If your elementary child needs a full-day option, click HERE for information about our Adventure Weeks summer day camp, which runs from 9:00AM–4:00PM, with Extended Care available from 4:00–5:30PM.

During VBS week, Adventure Weeks campers attend VBS in the morning and continue with day camp activities in the afternoon. When you register for Adventure Weeks – Week 2, it becomes a full-day experience with afternoon programming included.

Please note that Adventure Weeks pricing is different from VBS; however, VBS is already included in the Adventure Weeks fee for that week. If you choose Adventure Weeks for Week 2, you do not need to register separately for VBS.

Check-in at the kiosks begins at 8:30AM. Parents are to remain with their children in the lobby area until VBS rooms are open for drop-off at 8:45AM. Our facility opens earlier, but we need to allow time for staff and volunteers to get into place and be ready to receive your child.

The area code and phone number you registered with are used to check in and print a security check-in label each morning of VBS.

As you enter the facility, you will find kiosks with touch screens. Begin by entering the phone number you used when you registered your child. After your family profile appears, tap each child’s name that will be attending that day and press “next”. You will be prompted to make sure your cell phone and cell provider are in the system so that we can reach you quickly in case your child needs you. From there you should be able to check in through the system and print name tags. Each child will receive two name tags and a 3 digit code security pick-up sticker. Each family will receive one security pick-up code sticker which will be used to pick up every child in your family. Please keep the security pick-up code sticker with you in order to get your child at 12:00PM. A new security code is created each day. Place one name tag on your child’s VBS t-shirt; the other name tag goes on the sign-in sheet for their group. After you place your child’s sticker on the correct sign-in sheet, you are free to leave.

Speed up your check-in and never misplace your security pick-up code again by using Mobile Check-in! Simply download the Calvary Westlake app HERE, and you can check in from home up to 2 hours ahead of time. When you arrive, just scan the barcode on your phone in the lobby, and your labels will print!

Parents are welcome to be a part of the VBS experience and stay with their child throughout the week as a volunteer! If you choose to do so, we kindly ask that you complete fingerprinting and a background check. These procedures are required for all individuals 18 and older to ensure a safe and secure environment for the children. To sign up as a volunteer, please click HERE to fill out our volunteer form.

Please pick up your child promptly at 12:00PM. We do not have extended care available. If you arrive early, please wait until the children have finished the session before you pick them up from their group.

Locate your child’s group and identify the leader. Show the leader the security pick-up code sticker printed when you checked in that morning or from your phone if you checked in via the Calvary app. The leader will verify the code with the code on your child’s sticker and release your child to you. You will keep your code and not leave it with the leader in case you have other children in other groups to pick up.

It is best to take a picture of the code each day to keep on your mobile phone. If you do lose the sticker, you will be asked to go to a specified location and have your security pick-up code sticker reprinted. You will be asked to show a photo ID that matches the information of the child. Please be patient with our team because with so many children, we want to make sure each child is safe and leaves with the proper adult. Security is increased due to parents leaving campus after dropping off their children and is different than our normal Sunday and Wednesday night routine. Please understand our situation if we take extra steps to ensure the safety of the children at VBS

Don’t want to worry about losing the sticker? Simply download the Calvary Westlake app HERE, use it to check your child in each morning, and the security pick-up code will be saved right on your phone!

We understand that multiple people may be involved in transporting children to and from VBS. You may give the security pick-up code sticker to another adult who will be picking up your child. We will also accept a photo of the security pick-up code if you text it to the designated adult. We will not accept phone calls, emails, or text messages as permission to pick up your child. The security pick-up code sticker contains a date and code that make it valid, and the randomness of the codes each day helps ensure the safety of the children.

We offer childcare for volunteers with children who are not yet eligible to attend VBS. Please sign up to serve with us HERE! On the confirmation page, there will be a place to access the VBS volunteer childcare request form. Childcare is cost-free and reserved for those parents who serve and is not an open group.

Sometimes our VBS emails end up in your spam folder! Don’t forget to check that folder or CLICK HERE to learn about Whitelisting the emails from Calvary for your email service provider so you won’t miss an update.

Our Adventure Weeks Day Camp runs all summer long from June 15–August 14! Each week is packed with faith, fun, field trips, and plenty of opportunities for kids to make new friends and lasting memories. We’d love to have your child join us for even more summer adventures—click HERE for more information.